Memo
|Heart, Smith and French | |Memo
To: Jill Chilvers (HR Manager)
From: Hayley Bell
Date: 29/10/2007
Re: Diaries
Following my recent use of a Manual and Electronic diary I have found them both to be very efficient in their own ways. Here are some advantages and disadvantages to both diaries.
Manual Diary
Advantages of having a Manual diary are that they are easy to access and very easy and simple to use. They are not very technical, so you don’t any technical equipment or user manual to us it. They are very cheap to purchase, however you have to buy a new one each year. You can always carry it with you and can add appointments and information where ever you are and it doesn’t take up much space either. They are reliable so they won’t brake down and no power is needed to use them, so there is no need to charge unlike PDA’s.
The drawbacks are that they can be lost easily, well just as easily as anything really and can be damaged just as easily too. Manual diaries have a tendency of looking very untidy because of appointments and dates having to be changed and the pages can get damaged easily. Also you can’t always read other peoples writing. They are not very private diaries, as you cannot set a password for it or lock it, unless it has a lock and key. Always carrying a pen could be quite a hassle at times, unless you are a woman, because they will pretty much always have a pen in their bag. The last major downfall for a manual diary is that you can’t set reminders so you always have to check it to see if there is anything on.
Electronic Diary
Once you have learned to use it, electronic diaries are very easy to use and quite straight forward. You can set reminders to appear at the allocated time, colour code appointments and meetings. You can choose how you wish to view the days, i.e. month, week or day view, so it’s easy to find the specific date from a click on a...
View Full Essay