219 Store And Retrieve Information 11
219- Store and retrieve information
1.1 Explain the purpose of storing and retrieving required information
Storing information is a process where information is stored or kept within a store house. A storehouse includes places such as cabinets, HDD which is a hard disk drive, memory sticks or floppy disks depending on the kind of information that you are trying to store. Retrieving information is the process of regaining the information that has been stored when it is needed at relevant times within the future.
Within any business storing information or documents is a procedure that needs to be followed because there will be no faults with finding the documents or information again when they need to be retrieved. There are different ways to file different types of documents for example certain types of information have to be stored within fire proof cabinets and some have to be recorded on hard copies or soft copies electronically.
Depending on what kind of business is needing to store their information there will have to be different ways of storing them because of the type of information for example it could be confidential so they could not store it somewhere that the other workers will be able to get access to it. For example in a hospital the information has to be stored in a specific way so that only the people who are meant to be seeing them can see them or in a bank the information is confidential and cannot be stored somewhere that is not secure because if the customers bank details were to get out to a member of staff or to a member of the public there would be a lawsuit that could cause harm to the business. Businesses have to make sure that every employee in their company follow the data protection act with the information that they are given to store on a daily basis so that the business is a smooth running business.
The purpose of information retrieval is so that when a customer comes in and wants to see their information it will be on
1.1 Explain the purpose of storing and retrieving required information
Storing information is a process where information is stored or kept within a store house. A storehouse includes places such as cabinets, HDD which is a hard disk drive, memory sticks or floppy disks depending on the kind of information that you are trying to store. Retrieving information is the process of regaining the information that has been stored when it is needed at relevant times within the future.
Within any business storing information or documents is a procedure that needs to be followed because there will be no faults with finding the documents or information again when they need to be retrieved. There are different ways to file different types of documents for example certain types of information have to be stored within fire proof cabinets and some have to be recorded on hard copies or soft copies electronically.
Depending on what kind of business is needing to store their information there will have to be different ways of storing them because of the type of information for example it could be confidential so they could not store it somewhere that the other workers will be able to get access to it. For example in a hospital the information has to be stored in a specific way so that only the people who are meant to be seeing them can see them or in a bank the information is confidential and cannot be stored somewhere that is not secure because if the customers bank details were to get out to a member of staff or to a member of the public there would be a lawsuit that could cause harm to the business. Businesses have to make sure that every employee in their company follow the data protection act with the information that they are given to store on a daily basis so that the business is a smooth running business.
The purpose of information retrieval is so that when a customer comes in and wants to see their information it will be on